Job Detail

Procurement Administrator

Care Home: Head Office

Hours per week: 40

Salary: 27k – 28k per annum

About the role:

The Procurement Administrator will join the team to support with a varied range of tasks that will see them facilitating and monitoring existing contracts, while also sourcing products and raising purchase orders. This Procurement Administrator role plays a critical part in maintaining supplier relationships, processing purchase orders, and ensuring existing contracted services are maintained in line with expectations. The Procurement Administrator will collaborate with our teams at site level, internally and with external suppliers to ensure smooth procurement operations.

Key responsibilities:

Monitoring food orders across the organisation – reconciling orders with invoices, completing monthly accruals, and liaising with other departments to ensure budgets are being adhered to.
Providing training sessions to new starters with the organisation to make sure our teams at home level are up to date on all procurement processes.
Oversight of our vehicle fleet – Ensuring records such as MOTs and tax are up to date and liaising with our drivers to book any ad hoc repairs as required.
Liaising with our sites to confirm requirements for furniture and curtain orders, and seek quotes and placing orders with supplier
Communication of all furniture orders and delivery dates to our homes, and to wider teams where necessary
Managing the service level of our waste collection provider.
Handling all requests for mobile phones, ensuring new devices are set up as required
Reviewing all internal cost sheets within the department to ensure invoices are being reconciled correctly, and completing monthly accruals as required.
Supporting the procurement manager with ad hoc tasks in relation to the commissioning of new homes.
Resolve any issues or discrepancies with suppliers in a timely and professional manner.

Benefits of working with Runwood Homes:

28 – 33 days Paid Holiday
Weekly Pay
Pension Scheme
Welcome Handshake Payment
Blue Light Card and access to various other discounts on travel, restaurants, days out and leisure
Employee Assistance Scheme that is also available to immediate family members
Comprehensive induction and ongoing, paid training
Free DBS Check and uniform
Funding and support towards obtaining NVQ Level 1 and 2 in Health and Social Care
Opportunities to progress your career within the company
Free, on-site parking
Employee of the Month awards

About you:

The successful Procurement Administrator will ideally have at least 5 years experience in an administrative role – experience in procurement is desirable but not essential. We require our Procurement Administrator to have experience with invoice reconciliation and a strong understanding of Microsoft Excel is essential. You will have strong written and verbal communication skills, preferably with experience in both customer-facing and business-facing roles as well as an excellent telephone manner and attention to detail.

About Runwood Homes:

Established in 1987, Runwood Homes is a leading provider of residential care, dementia care, and nursing care services, with a portfolio of over 58 homes across the UK. Our commitment to delivering personalised care is at the core of our mission, as we strive to celebrate the lives of each and every one of our residents.

At Runwood Homes, we prioritise the professional development of our staff by investing in comprehensive internal, external, and e-training programs at all levels. This dedication to continuous learning and growth ensures that our team is equipped to provide the highest quality of care to our residents.

As we look towards the future, our reputation for delivering innovative care for individuals living with dementia continues to flourish. We are dedicated to pushing the boundaries of care excellence and setting new standards in the industry.

All appointments are subject to safer recruitment requirements to ensure the safeguarding of adults. All positions will involve appropriate checks and clearances.

You can apply for this role by completing our short application form or by visiting the home where one of our team can help you.